Jobs

JOB DESCRIPTION
Reporting to the Executive Director, the Director of Finance and Administration directs the finance, information technology, facilities, and human resources departments of The Food Bank. This position provides strategic management to The Food Bank, serves on the senior management team and supervises departmental management staff.

GENERAL RESPONSIBILITIES

Responsible for planning, directing or implementing, and evaluating all financial management functions, from daily bookkeeping, journals, valuing inventory, general ledger, trial balance, reconciliation of all bank statements, period and year-end ledger closings, maintaining bank accounts, line of credit, endowment administration, optimal cash flow management, andproper filing, storage, and retention of financial records. Accountable for internal audit controls, fiduciary risk awareness and fraud risk monitoring.
Oversees preparation of timely financial reports for Executive Director, staff directors, managers, and board of directors, including statement of revenue and expenses, changes in net assets, balance sheet, capital expenditures, and financial information and assistance as necessary to departments for analysis of income and expense.
Responsible for draft preparation and monitoring of budgets, including:
1. Researches, prepares, and revises drafts of annual Food Bank operating and capital budgets, cash flow projections, and staff compensation supporting schedules
2. Provides continual improvement of the budget-making process through education of department managers on financial issues
3. Designs and monitors cost allocation plan
Along with the Executive Director, meets with the Finance and Audit Committees, and serves as staff for these committees, working together to prepare annual budgets and when necessary capital budgets and financing options.
Supervises annual audit with certified public accountants
Directs all payroll functions, including payroll tax filings, and compliance, ensuring that all withholdings and pension payments are properly remitted.
Reviews annually with Executive Director the liability-related insurance policies and determines gaps in coverage. Serves as resource to executive director, managers, and board of directors in all financial matters, including: contracts, purchase of services, outside consultants, financial software, and other major expenditures.
Oversees management of facilities functions to include maintenance of facilities, grounds, trucks and equipment.
Oversees development and implementation of the organization’s safety programs.
Oversees all IT related activities for The Food Bank including overall planning and operation of the computer network and all systems and technology; ensure the continuity and integrity of computer and technology services for employees.
Oversees all human resources functions to include organizational development, hiring, staff retention programs, professional development, staff recognition, some internal volunteer management, and employee relations.
Directs the organizational administration function to include office administration and mail functions.
Responsible for all organizational information security to include oversight of information security program development, monitoring and training functions.
Oversees maintenance of departmental procedure manuals.
Supervises, supports, evaluates and mentors staff.
Other duties as assigned by the board of directors and executive director.

JOB SPECIFICATIONS/REQUIREMENTS

Minimum ten years managerial experience in accounting
Well-organized individual with high ethical standards and an appropriate professional image
An articulate individual who can relate to people at all levels of an organization with excellent communication skills
B.A. or B.S. degree
Ability to read, analyze and interpret complex documents
Ability to respond effectively to sensitive inquiries
Proficiency with Excel, MS Office, and several accounting programs
Ability to manage operating budget of $5,000,000.

PREFERENCES

C.P.A. or Master’s degree in accounting or business
Experience in non-profit or government accounting environment
Demonstrated interest in social service

REPORT TO: Executive Director

The Food Bank of Western Massachusetts is an equal opportunity employer encouraging excellence through diversity. Please mail resume and letter of interest to: The Food Bank, PO Box 160, Hatfield, MA 01038 or email at jobs@foodbankwma.org Search will continue until position is filled.

Posted 3/1/10

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The Development Manager oversees all aspects of fundraising events, including strategic planning, budgeting, project management, and implementation. Corporate cultivation and volunteer management skills are vital to this role, as the Development Manager will be expected to work closely with senior leadership and key stakeholders such as business leaders, volunteer event chairs, donors and volunteers. Work closely with the Director of Development & Marketing, reporting all activities related to special events.

Event management: Develop and implement strategies for special events to achieve fundraising goals. Work with Communications department to manage all materials and signage needed for event production, as well as coordinate any publicity and media activities. Contribute suggestions, conduct evaluations and research to add innovation, and continuously improve efficiency and effectiveness in fundraising programming.

Third-Party Events: Develop new relationships and maintain existing ones with third party fundraising groups. Serve as The Food Bank’s liaison with third party fundraisers, providing support for all third-party events. Negotiate terms of agreement with event organizers.

Budgeting and project management: Create and meet project budgets and timelines for special events. Track and collect funds raised for special events. Monitor progress of registration, ticket sales and income goals and adjust plans as appropriate. Create income and attendance projections for events. Conduct post-event follow up and action steps, including debriefs with staff and volunteer leadership, distribution of acknowledgements and sponsorship gifts, and working with the Communications department to support event-related media relations efforts.

Recruitment and retention of event participants: Recruit volunteers for events. Manage Special Event volunteers during events. Maintain effective working relationships with internal and external event volunteers.

Donor/participant relations: Manage special event committees and facilitate communications between committee members. This includes developing goals and objectives for committees, facilitating meetings and leading those committees towards successfully completing the established goals and objectives. Work with the Director of Development in corporate sponsorship solicitation and management efforts. Identify and solicit prospects for major in-kind donations in support of events.

Vendor relations: Work closely with and negotiate contracts with external vendors to coordinate goods and services for special events. Manage relationships and bidding process to ensure the best service and most efficient cost for goods and services.

Leadership and Supervision: Develop, cultivate, manage and provide staff support and leadership to a team of volunteer chairpersons and committee members for flawless event execution. Provide leadership and direction for event volunteers and/or interns.

Other duties as assigned by the Director of Development & Marketing

JOB SPECIFICATIONS/REQUIREMENTS

§ At least four years of previous experience in organizing and coordinating major events

§ Excellent relationship management skills
§ Excellent written and oral communication skills
§ Proficient use of MS Office Suite (including Word, Excel and PowerPoint)

§Highly efficient in time management and able to meet deadlines in a fast-paced environment

§ Demonstrated ability to manage multiple projects with strong attention to detail

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Job Posting: Director of Finance & Administration